TSC advertises 2 posts for Assistant Deputy Director (Supplies Chain Management Services) TSC Scale 11; Requirements, Application, Duties and Salary

Job Description

The holder of the post will be reporting to Deputy Director (Supplies Chain Management Services):

Duties and Responsbilities

1. Ensuring the development and implementation of the stores management strategy;
2. Providing leadership in the development of the Division’s work plans;
3. Supervising the maintenance of stock levels;
4. Monitoring the implementation of the procurement budget;
5. Supervising the consolidation and disposal of obsolete and excess goods in line with the policy and procedures;
6. Ensuring compliance to safety and security regulations of the stores;
7. Coordinating periodic physical inventory checks and preparation of monthly inventory reports;
8. Ensuring procurement needs are justified and within defined specifications and budgetary allocation;
9. Facilitating the preparation of contracts between the user and the legal Directorate;
10. Coordinating the Division’s budget preparation;
11. Implementing the contract management strategy and framework;
12. Providing support in the evaluation of tenders and quotations;
13. Providing support in the negotiation of contracts;
14. providing guidance to user areas in the development of specifications of goods and services;
15. Preparing reports for disposal of goods for management review;
16. Managing relationships with the Commission suppliers;
17. Coordinating the payment of suppliers;
18. Ensuring the development and maintenance of the supplier master file;
19. Undertaking analysis of market survey findings;
20. Monitoring the implementation of the Division work plans;
21. Identifying the training needs of staff in the division;
22. Supervising and appraising staff; and
23. Mentoring and coaching staff.

Requirements

1. Served in comparable position for a minimum continuous period of nine (9) years three (3) of which must have been at a senior management position in a large organization.
2. Bachelor’s Degree in Commerce, (Supplies Management Option), Economics, Business Administration or equivalent qualification from a recognized institution;
3. Master’s degree in any of the following fields: Business Administration, Supply Chain Management, Economics or equivalent qualification from a recognized institution;
4. Membership to the Kenya Institute of Supplies Management (KISM) or Chartered Institute of Purchasing and Supplies (CIPS);
5. A Certificate in Senior Management Course lasting not less than four (4) weeks from a recognized institution will be an added advantage.
6. Met the requirements of Chapter 6 of the Constitution;
7. Certificate in computer application skills; and
8. Demonstrated merit and ability as reflected in work performance.