KNEC instructs school heads to register candidates for the 2020 KCPE, KCSE and KCSE QT examinations

Kenya National Examination Council

The CEO of Kenya National Examination Council (KNEC) Dr. Mercy G. Karogo has released a detailed circular that will guide primary headteachers and secondary school principals how to go about registration of candidates who will sit for 2020 Examination.

According to the KNEC CEO, registration of candidates for the 2020 KCPE, KCSE and KCSE QT examinations will start from 2nd September 2019 and end on 30th September, 2019.

Registration of candidates for 2020 KCPE, KCSE and KCSE Qualifying Test (QT) Examinations

The Kenya National Examinations Council wishes to bring to your attention the following information as regards the registration of 2020 KCPE, KCSE and KCSE Qualifying Test examinations.

  1. The registration of candidates for the 2020 KCPE, KCSE and KCSE QT examinations will start from 2nd September 2019 and end on 30th September, 2019.
  2. Any school that has between 6 and 14 candidates will be hosted by another centre to be determined by the Sub County Director of Education. The information on such schools should be submitted to KNEC together with the registration materials. The hosted school will retain its code during registration of candidates. Schools with less than five (5) candidates are advised to register their candidates in another approved examination centres
  3. Head teachers and Sub County Education Officers are required to log onto the KNEC website: www.knecportal.ac.ke for capturing of the registration details of the candidates and uploading of the photographs using the registration password for the respective examination center.
  4. All candidates in class seven (7) and form three (3) must be registered where they have been learning. Registration in two centres (double registration) will be treated as an examination malpractice.
  5. All candidates for both KCPE and KCSE examination will be issued with an INDEX NUMBER as per the schools ADMISSION REGISTER NOT class performance.
  6. New schools wishing to be considered as 2020 KCPE and KCSE examination centres should submit to KNEC the following documents:
  • Valid registration certificate from the County Director of Education
  • Duly filled inspection questionnaire from the Sub County Director of Education
  • Duly filled application form from the school. This information should reach KNEC by 30th August, 2019. KNEC will accept application forms for new centres later than the stated deadline.

    NB: Expired registration certificates will not be accepted.

7. New Sub Counties wishing to be allocated a KNEC code and coding of the schools should submit the following to KNEC:

  • A Kenya Gazette notice legalizing the creation of the Sub County;
  • List of Schools showing their previous codes and the proposed new codes;
  • Location of the storage facility (Container) and details of the Deputy County Commissioner (DCC) or Assistant Deputy County Commissioner (ADCC) office. This information should reach KNEC before 30th August, 2019.

Private Candidates KCSE 2020 Examination

Here is crucial information pertaining KCSE 2020 private camdidates:

  1. All private candidates shall be registered at the Sub County Director of Education.
  2. Candidates wishing to register privately will be required to download the private candidate registration form from the KNEC website, complete it as required and present it to the respective Sub County Education office for further instructions within the registration period.
  3. For registration of the KCSE candidates, KNEC will only allow one private examination centre per Sub County. Private candidates are not allowed to individually deposit money into the KNEC collection accounts and SubCounty Education Officers are asked to ensure compliance to this regulation.

Private Candidates KCPE 2020 Examination

Here is crucial information pertaining KCPE 2020 private camdidates:

  1. All non – formal centres for the KCPE examination shall be expected to register their candidates with the Sub County Education offices and to upload candidates’ photographs online. No hard copies of photographs should be submitted to KNEC. All non-formal schools for the KCPE examination are required to submit their registration certificate from the Ministry of Education (MOE);
  2. All Heads of Institutions and Sub County Education officers registering private candidates are asked to note that there will be no keying or amending of candidates’ details after 31st Octomber, 2019.
  3. All schools and private candidates shall be expected to adhere to entry requirements as stipulated in the registration instructions for registration of candidates for the KCPE and KCSE examinations as stipulated in the regulations and Examination Manual for each examination printed and circulated in 2017.

Documents for registration of candidates

Here is important concerning documentation for registration of 2020 candidates:

  1. The Kenya National Examinations Council shall not send any documents for registration of candidates for the 2020 KCPE and KCSE examinations.
  2. All documents for the registration of candidates are to be down loaded from the KNEC website.

2020 Examination Fees

  1. The government of Kenya shall pay examination fees for all candidates in public and private schools except for the following:
  • Candidates who are resitting/repeaters;
  • Noncitizens candidates;
  • Private candidates registering in the Sub County private examination centres;

2. All private candidates will be expected to pay their examination fees directly to the KNEC fees collection accounts and the deposit slips should be given to the Sub County Director of Education who will be expected to submit them to KNEC together with other registration documents. The Sub County Director of Education are requested to ensure that such candidates are dully registered.

3. The KCSE Qualifying Test registration fee is Kes. 3000/= (three thousand) per candidate. The fees should be deposited in the KNEC KCSE fees collection accounts in either National Bank, Kenya Commercial Bank, Cooperative Bank or Equity Bank.

Use of password for registration of  candidates

  1. Passwords are confidential to each school and should be secured by the head teacher. In the event that a school has lost/forgotten its password, the head teacher should send an email to KNEC (em@knec.ac.ke).
  2. All new centres once approved and uploaded on the website shall access the registration platform by keying in their centre number as both the user name and password. Head teachers are advised to change the password from the centre number to a password of their choice to maintain confidentiality.
  3. Heads of institutions and Sub County Directors of Education are advised to safeguard their passwords to restrict access of the school’s registration data by unauthorized persons.

Registration of 2020 KCSE Qualifying Test (QT)

  1. All candidates will be registered at the Sub County Director of Education office.
  2. All the registered candidates will be hosted at the County Director of Education headquarters during the administration of the examination.
  3. Heads of institutions shall be required to ensure that all candidates with foreign certificates are registered for Qualifying Test a year before they are due to register for KCSE.

Documents required for the KCSE Qualifying Test registration.

  1. A copy of original CPE certificate;
  2. Copy of letter of Equation from KNEC for all candidates holding a foreign primary education certificate. Please note that the equation letter is obtained from the KNEC Archives office at New Mitihani House South C, Mombasa Road;
  3. A passport size photograph in a CD (300 x 300pixes);
  4. Certified bank deposit slip of Kes. 3,000/= per candidate;

NB: Candidates without the requisite registration documents should not be registered.

Categories of candidates required to sit for the KCSE Qualifying Test

  1. All prospective 2020 KCSE candidates with CPE certificate;
  2. All candidates who failed the 2016, 2017 and 2018 KCSE Qualifying Test and wish to register for the 2020 KCSE examination;
  3. All 2019 form three (3) students wishing to register for 2020 KCSE examination but hold foreign primary education certificates that are not equivalent to KCPE.

NB: All the above category of students must have a minimum of three (3) years of secondary education or have been out of school for three years after sitting for their Primary examination.

2020 KCPE, KCSE AND KCSE Qualifying Test (QT) Late Registration

There will be no late registration of candidates. 

Verification of documents for 2020 KCPE, KCSE AND KCSE Qualifying Test (QT)

All heads of institution are expected to ensure all candidates registration details are captured correctly and every candidate has confirmed the same and signed the nominal roll.

Submission of Registration Materials to KNEC

  1. The Sub County Director of Education will be informed on when to  submit to KNEC all registration documents from the schools and private candidates.
  2.  For details on registration of KCPE and KCSE candidates you are advised to refer to the KNEC instructions manual (A guide for Management and Administration of National Examinations); First Edition, 2017.